The shareholders of Harvia Plc are invited to the Annual General Meeting to be held on Tuesday 8 April 2025 at 10:00 a.m. (EEST) in Little Finlandia’s Honka-hall at Karamzininranta 4, FI-00100 Helsinki. The reception of those who have registered for the meeting and distribution of ballot papers will start at 9:00 a.m. (EEST).
The AGM will be conducted primarily in Finnish, but some presentations will be held in English. There will be simultaneous interpretation in English and Finnish.
Registration, advance voting and ordering a link to the Annual General Meeting have ended
Registration instructions and deadlines for the holder of nominee-registered shares are available below.
Important dates
Dates related to the dividend payment
Power of Attorney
Proposal of the Shareholders’ Nomination Board to the Annual General Meeting 2024
Notice to the Annual General Meeting 2025
Proposals to the Annual General Meeting 2025
Proposed members for the Board of Directors
Annual Report 2024
Report by the Board of Directors and Consolidated Financial Statements 2024
Remuneration Report 2024
Remuneration Policy
Data Protection Notice
Registration for the General Meeting starts on 17 March 2025 at 10:00 a.m. EET. A shareholder entered in the company’s shareholders’ register who wishes to participate in the General Meeting must register no later than 1 April 2025 at 4:00 p.m. EEST, by which time the registration must be received. You can register for the General Meeting:
a) via the company’s website at www.harviagroup.com. Electronic registration requires strong identification of the shareholder or their legal representative or proxy with a Finnish, Swedish or Danish bank ID or mobile certificate.
b) by e-mail or mail. Shareholders registering by mail or e-mail shall submit the registration form and advance voting form available on the company’s website www.harviagroup.com or equivalent information by mail to Innovatics Oy, General Meeting / Harvia Plc, Ratamestarinkatu 13 A, FI-00520 Helsinki or by e-mail to agm@innovatics.fi.
c) calling +358 10 2818 909 on weekdays between 9.00 a.m. − 12.00 p.m. and 1.00 p.m. − 4.00 p.m. When registering by phone, a shareholder cannot vote in advance
When registering, please provide the necessary information, such as the shareholder’s name, date of birth or business ID, contact details, the name of any assistant or proxy representative and the proxy’s date of birth, e-mail address and/or phone number. The personal data provided by shareholders to Harvia Plc will only be used in connection with the General Meeting and the processing of the necessary registrations related thereto.
The shareholder, their representative or proxy must be able to prove their identity and/or right of representation at the meeting if necessary.
Further information on registration and advance voting is available by telephone during the registration period of the General Meeting by calling Innovatics Oy at +358 10 2818 909 on weekdays from 9:00 a.m. to 12:00 p.m. and from 1:00 p.m. to 4:00 p.m.
A shareholder whose shares in the company are registered in his/her personal Finnish book-entry account may vote in advance 17 March 2025 at 10.00 a.m. (EET) and 1 April 2025 at 4.00 p.m. (EEST) on certain items on the agenda of the General Meeting,
a) via the company’s website at www.harviagroup.com. Electronic registration requires strong identification of the shareholder or their legal representative or proxy with a Finnish, Swedish or Danish bank ID or mobile certificate.
b) by mail or e-mail: by submitting the advance voting form available on the company’s website or equivalent information by mail to Innovatics Oy, General Meeting / Harvia Plc, Ratamestarinkatu 13 A, FI-00520 Helsinki, Finland or by e-mail at agm@innovatics.fi.
Advance votes must be received by the time the advance voting ends. The submission of votes by mail or e-mail before the end of the registration and advance voting period shall be considered as registration for the General Meeting, provided that it contains the above information required for registration.
A shareholder who has voted in advance cannot exercise the right to ask questions or demand a vote under the Finnish Limited Liability Companies Act unless they attend the General Meeting in person or by proxy at the meeting venue.
With respect to nominee registered shareholders, the advance voting is carried out by the account manager. The account manager may vote in advance on behalf of the holders of nominee-registered shares whom they represent in accordance with the voting instructions given by them during the registration period set for the nominee-registered shareholders.
Proposals for resolution that are subject to advance voting are deemed to have been made at the General Meeting without any changes.
Further information on advance voting is available by telephone during the registration period of the General Meeting by calling Innovatics Oy at +358 10 2818 909 on weekdays from 9:00 a.m. to 12:00 p.m. and from 1:00 p.m. to 4:00 p.m.
A shareholder who is entitled to attend the General Meeting and whose shares are registered in their personal Finnish book-entry account may also follow the meeting remotely.
It is not possible to ask questions, make counterproposals, make other interventions, or vote via webcast. Following the meeting via webcast shall not be considered as participation in the General Meeting or as the exercise of shareholders’ rights.
Remote access to the Annual General Meeting will be provided through Inderes Oyj virtual general meeting service on the Videosync platform, which includes video and audio access to the Annual General Meeting. Remote access does not require any paid software or downloads. In addition to an internet connection, remote access requires a computer, smartphone or tablet with speakers or headphones for sound. One of the following browsers is recommended for remote access: Chrome, Firefox, Edge, Safari, or Opera.
The link and password for following the meeting remotely will be sent by e-mail and/or SMS to the e-mail address and/or mobile phone number provided at the time of registration to all those who have registered for the Annual General Meeting no later than the day before the Annual General Meeting. It is advisable to log in to the meeting system well in advance of the meeting.
For more information on the general meeting service, additional instructions for proxies representing more than one shareholder, contact details of the service provider and instructions in case of possible disruptions can be found here: https://vagm.fi/support. A link to test the compatibility of your computer, smartphone or tablet with the network connection can be found here: https://demo.videosync.fi/agm-compatibility?language=en. It is recommended that you read the detailed instructions before the meeting.
A holder of nominee-registered shares is entitled to participate the Annual General Meeting based on the shares, which would entitle them entry into the shareholders’ register held by Euroclear Finland Oy on the record date for the Annual General Meeting 27 March 2025. Participation also requires that the shareholder is temporarily registered in the shareholders’ register held by Euroclear Finland Oy by 3 April 2025 by 10.00 a.m. (EEST) at the latest. In the case of nominee-registered shares, this is considered as registration for the Annual General Meeting. Changes in the shareholding after the record date of the Annual General Meeting do not affect the right to participate in the Annual General Meeting or the shareholder’s voting rights.
A holder of nominee-registered shares is advised to request well in advance the necessary instructions from their custodian bank regarding temporary registration in the register of shareholders, the issuing of proxy documents and voting instructions, registration, and attendance at the Annual General Meeting and advance voting. The account manager of the custodian bank shall register the holder of nominee-registered shares who wishes to participate the Annual General Meeting temporarily in the register of shareholders of the company by the aforementioned date and time at the latest and, if necessary, arrange for advance voting on behalf of the holder of nominee-registered shares before the end of the registration period for holders of nominee-registered shares. Further information is also available on the company’s website at www.harviagroup.com.
