Annual General Meeting of Harvia Plc 2024

Annual General Meeting of Harvia Plc 2024

The shareholders of Harvia Plc are invited to the Annual General Meeting to be held on Friday 26 April 2024 at 10:00 a.m. EEST in Musiikkitalo’s Paavo auditorium at Mannerheimintie 13 A, FI-00100 Helsinki. The reception of persons who have registered for the meeting and the distribution of the voting tickets will commence at 9:00 a.m. EEST.

Registration, advance voting and ordering a link to the Annual General Meeting have ended

Registration instructions and deadlines for the holder of nominee-registered shares are available below.

Important dates

  • Registration and advance voting begin on 3 April 2024 at 10:00 a.m. EEST
  • Record date of the AGM is on 16 April 2024
  • Registration and advance voting ends on 19 April 2024 at 4:00 p.m. EEST
  • Reception of shareholders for the Annual General meeting commences on 26 April 2024 at 9:00 a.m. EEST
  • Annual General Meeting on 26 April 2024 at 10:00 a.m. EEST
  • Minutes of the AGM will be available at the company’s website on 10 May 2024 at the latest.

Dates related to the dividend payment

  • 30 April 2024 Record date of the first dividend instalment
  • 8 May 2024 Payment date of the first dividend instalment
  • 21 October 2024 Record date of the second dividend instalment
  • 28 October 2024 Payment date of the second dividend instalment

Materials

Registration and Advance Voting Form

Power of Attorney and Voting Instructions

Proposal of the Shareholders’ Nomination Board to the Annual General Meeting 2024

Supplement to the proposal by Harvia Plc’s Shareholders’ Nomination Board to the Annual General Meeting 2024

Notice to the Annual General Meeting 2024

Proposals to the Annual General Meeting 2024

Proposed members for the Board of Directors

Annual Report 2023

Report by the Board of Directors and Consolidated Financial Statements 2023

Remuneration Report 2023

Remuneration Policy 2024

Corporate Governance Statement 2023

Data Protection Notice

 

Registration for the Annual General Meeting

Registration for the General Meeting starts on 3 April 2024 at 10:00 a.m. EEST. A shareholder entered in the company’s shareholders’ register who wishes to participate in the General Meeting must register no later than 19 April 2024 at 4:00 p.m. EEST, by which time the registration must be received. You can register for the General Meeting:

a) via the company’s website at harviagroup.com. Electronic registration requires strong identification of the shareholder or his/her legal representative or proxy with a Finnish, Swedish or Danish bank ID or mobile certificate.

b) by e-mail or mail. Shareholders registering by mail or e-mail shall submit the registration form and advance voting form available on the company’s website harviagroup.com or equivalent information by mail to Innovatics Oy, General Meeting / Harvia Plc, Ratamestarinkatu 13 A, FI-00520 Helsinki or by e-mail to agm@innovatics.fi.

When registering, please provide the necessary information, such as the shareholder’s name, date of birth or business ID, contact details, the name of any assistant or proxy representative and the proxy’s date of birth. The personal data provided by shareholders to Harvia Plc will only be used in connection with the General Meeting and the processing of the necessary registrations related thereto.

The shareholder, his/her representative or proxy must be able to prove his/her identity and/or right of representation at the meeting if necessary.

Further information on registration and advance voting is available by telephone during the registration period of the General Meeting by calling Innovatics Oy at +358 10 2818 909 on weekdays from 9:00 a.m. to 12:00 p.m. and from 1:00 p.m. to 4:00 p.m.

Advance voting

A shareholder whose shares in the company are registered in his/her personal Finnish book-entry account may vote in advance between 3 April 2024 at 10:00 a.m. EEST and 19 April 2023 at 4:00 p.m. EEST on certain items on the agenda of the General Meeting,

a) via the company’s website at harviagroup.com. Electronic registration requires strong identification of the shareholder or his/her legal representative or proxy with a Finnish, Swedish or Danish bank ID or mobile certificate.

b) by mail or e-mail: by submitting the advance voting form available on the company’s website or equivalent information by mail to Innovatics Oy, General Meeting / Harvia Plc, Ratamestarinkatu 13 A, FI-00520 Helsinki, Finland or by e-mail at agm@innovatics.fi.

Advance votes must be received by the time the advance voting ends. The submission of votes by mail or e-mail before the end of the registration and advance voting period shall be considered as registration for the General Meeting, provided that it contains the above information required for registration.

A shareholder who has voted in advance cannot exercise the right to ask questions or demand a vote under the Finnish Limited Liability Companies Act unless he/she attends the General Meeting in person or by proxy at the meeting venue.

With respect to nominee registered shareholders, the advance voting is carried out by the account manager. The account manager may vote in advance on behalf of the holders of nominee-registered shares whom he/she represents in accordance with the voting instructions given by them during the registration period set for the nominee-registered shareholders.

Proposals for resolution that are subject to advance voting are deemed to have been made at the General Meeting without any changes.

Further information on advance voting is available by telephone during the registration period of the General Meeting by calling Innovatics Oy at +358 10 2818 909 on weekdays from 9:00 a.m. to 12:00 p.m. and from 1:00 p.m. to 4:00 p.m.

Following the meeting via webcast

A shareholder who is entitled to attend the General Meeting and whose shares are registered in their personal Finnish book-entry account may also follow the meeting remotely.

It is not possible to ask questions, make counterproposals, make other interventions, or vote via webcast. Following the meeting via webcast shall not be considered as participation in the General Meeting or as the exercise of shareholders’ rights.

Remote access to the General Meeting will be provided through Inderes Plc’s virtual general meeting service on the Videosync platform, which includes video and audio access to the General Meeting. Remote access does not require any paid software or downloads. In addition to an internet connection, participation requires a computer, smartphone or tablet with speakers or headphones for sound. One of the following browsers is recommended for participation: Chrome, Firefox, Edge, Safari, or Opera.

The participation link and password for remote participation will be sent by e-mail and/or SMS to the e-mail address and/or mobile phone number provided at the time of registration to all those who have registered for the General Meeting no later than the day before the General Meeting. It is advisable to log in to the meeting system well in advance of the meeting.

For more information on the general meeting service, additional instructions for proxies representing more than one shareholder, contact details of the service provider and instructions in case of possible disruptions can be found at https://vagm.fi/support. A link to test the compatibility of your computer, smartphone or tablet with the network connection can be found at https://demo.videosync.fi/agm-compatibility?language=en. It is recommended that you read the detailed participation instructions before the meeting.

Holders of nominee-registered shares

A holder of nominee-registered shares is entitled to participate in the General Meeting on the basis of the shares which would entitle him/her to be entered in the shareholders’ register kept by Euroclear Finland Oy on the record date for the General Meeting 16 April 2024. Participation also requires that the shareholder is temporarily registered in the shareholders’ register held by Euroclear Finland Oy by 23 April 2024 by 10:00 a.m. EEST at the latest. In the case of nominee-registered shares, this is considered as registration for the General Meeting. Changes in the shareholding after the record date of the General Meeting do not affect the right to participate in the General Meeting or the shareholder’s voting rights.

The holder of nominee-registered shares is advised to request well in advance the necessary instructions from his/her custodian bank regarding temporary registration in the register of shareholders, the issuing of proxy documents and voting instructions, registration, and attendance at the General Meeting and advance voting. The account manager of the custodian bank shall register the holder of nominee-registered shares who wishes to attend the Annual General Meeting temporarily in the register of shareholders of the company by the aforementioned date and time at the latest and, if necessary, arrange for advance voting on behalf of the holder of nominee-registered shares before the end of the registration period for holders of nominee-registered shares. Further information is also available on the company’s website at www.harviagroup.com.